Privacy Policy for Grawmitz Observatory
Effective date: May 23, 2026
Grawmitz Observatory is a small entertainment and technology showcase for a public-safe view of the BeastMaster project. It is not a login, support portal, or control surface for private systems. This notice describes the current public site in plain language and may change as the site changes.
Information this site may collect
- Information you type into the Explorer pass form, such as first name, last name, email address, preferred contact method, and optional notes.
- Messages you type into the public Grawmitz chat widget, which may be processed by a local AI/RAG service using the public site corpus to generate demo replies.
- A record that the form checkbox was submitted and the privacy notice version shown at that time.
- Basic technical and anti-abuse data. The current plugin uses hashes for some anti-abuse checks, but normal web server, WordPress, security, hosting, CDN, or backup logs may still record routine request information such as IP address, browser details, timestamps, and requested URLs.
How information may be used
- To respond to membership, collaboration, or demo interest.
- To operate, debug, secure, and improve the public showcase and public corpus chat experience.
- To limit spam, abuse, repeated automated submissions, and unsafe use of the demo.
Important limits
- Explorer pass and Grawmitz chat features are demos. They are not authentication, authorization, employment, financial, legal, medical, security, or emergency systems.
- Coin/XP language is playful representation only. It is not money, credit, compensation, approval authority, or access authority.
- Public pages do not intentionally expose private BeastMaster controls or private operational data.
- Please do not submit passwords, private keys, secrets, confidential employer data, sensitive personal information, or anything you would not want handled as a small public-site inquiry or chatbot message.
Contact and follow-up
If you submit the Explorer pass form, Dalton/Grawmitz may use the contact details you provided to reply about BeastMaster, Grawmitz Observatory, membership interest, collaboration, or related demonstrations. Submitting the form does not guarantee a response, access, membership, or any particular follow-up. SMS/text outreach should not begin unless a separate phone-number and SMS consent flow is added later.
Sharing and third parties
The site is not intended to sell personal information. Routine operation may involve WordPress, hosting, DNS/CDN, security, analytics, email, backup, and administrator tools. Those systems may process or retain ordinary web and operational records according to their own configurations and policies.
Retention
Explorer pass submissions and public chat operational records are intended to be kept only as long as useful for the inquiry, relationship, security, debugging, corpus-quality, or site-operation purpose. A 12-month review/delete target may be used for old unneeded leads, but backups, logs, exports, or administrative records may persist for different periods.
Access, correction, and deletion
You may ask to access, correct, or delete Explorer pass information by contacting the site owner through the channel where the site was shared or another available grawmitz.org contact path. Requests will be handled on a reasonable-effort basis, subject to backups, logs, security needs, and any records that are not practically editable.
Security
No internet site can promise perfect security or error-free operation. This site is intended to keep the public demo low-risk and to avoid collecting sensitive information, but visitors should treat it as a public website and submit only low-sensitivity inquiry details.
Review note
This plain-language notice is a practical starting point for a small showcase site, not legal advice. If the project becomes a commercial product, adds payments, collects phone numbers/SMS consent, targets children, expands marketing, or serves users in additional regulated regions, the privacy and legal posture should be reviewed again.